Finance Assistant - Location Amesbury (UK)

Job Purpose

Assist with the administration and management of the Company’s computerised financial accounting systems, with particular emphasis on the Accounts Receivable, Accounts Payable and banking functions

Reporting to

Finance Manager

Salary

Dependant on skills and experience

Key Performance Indicators

  • Working with Accounts receivable, continually reviewing and progressing accounts to ensure payments are received on time
  • Working with Accounts payable, to maintain Company cash flow targets and ensure our terms and conditions are met
  • Daily Banking and posting entries to the general ledger
  • Operating petty cash and posting to the general ledger

Key Responsibilities   

Working with Accounts receivable, continually reviewing and progressing accounts to ensure payments are received on time

  • Assisting in the collection of customer payments in a professional and appropriate manner
  • Allocating payments from customers on a daily basis ensuring accounts are always up to date
  • Resolve customer queries in an efficient and timely manner
  • Continually assessing customer accounts and updating with any changes
  • Setting up new customer accounts with all relevant and accurate details to ensure goods are received at the correct address and invoiced to the correct address
  • Liaising with Sales Administration and Sales Support on customer issues

Working with Accounts payable to maintain Company cash flow targets and ensure our terms and conditions with suppliers are met

  • To accurately and consistently code supplier invoices maintaining up to date information
  • Accurately matching purchase invoices to purchase orders and goods received notes
  • Posting invoices onto the ‘Exact’ and ‘Sage 200’ software packages maintaining up to date information
  • To facilitate timely invoice authorisation ensuring supplier terms and conditions are met
  • Accurately reconciling supplier statements on a regular basis
  • Setting up new supplier accounts with all relevant and accurate details 
  • Resolving supplier queries and actively ensuring all supplier accounts are maintained in good order
  • Making monthly and ad hoc payments via the online HSBC banking system
  • Posting payments to the purchase ledger and allocating to the appropriate invoice(s)
  • Forwarding remittance advices via email and post
  • Accurate and timely filing of paid invoices ensuring records are always current
  • Corresponding with suppliers by telephone and email

Daily Banking and posting entries to the general ledger

  • Ensure bank statements entries are entered into the system on a daily basis and are reconciled back to the bank statement.
  • Run monthend reconcile process and investigate any issues

Operating petty cash and posting to the general ledger

  • Ensure cash is signed for and receipts/change returned and recorded ensuring accurate balance is maintained

Key Relationships

  • Finance Manager
  • Systems Accountant
  • Management Accountant
  • Customer Support Coordinator
  • Logistics Coordinator
  • Sales Coordinator

Qualifications

  • Good grades in Maths and English GCSE (Essential)
  • Recognised accounting qualification (Desirable)
  • Valid UK driving licence (Desirable)

Skills, Knowledge and Experience

  • At least two years finance experience within a small department (Desirable)
  • Ability to cope with conflicting demands and to prioritise tasks (Essential)
  • A positive attitude to dealing with customers and suppliers (Essential)
  • A meticulous eye for detail (Essential)
  • Experience of working in a busy office environment (Desirable)
  • An excellent telephone manner and strong interpersonal skills (Essential)
  • Ability to use email and internet applications (Essential)
  • Ability to use MS Windows operating system (MS Word, Excel) (Essential)
  • Ability to use ‘Exact’ or ‘Sage 200’ Software (Desirable)
  • Proven track record of change and improvement to work processes (Essential)
  • Proven ability to relate well to customers and work colleagues (Essential)

Personal Attributes

  • A high level of attention to detail and focus on accuracy
  • Able to work as a member of a team
  • Common sense, practical approach
  • Has empathy and is sensitive to the needs of customers and other team members
  • Organised and efficient
  • Able to relate well to people from all backgrounds
  • Able to act on own initiative and take responsibility
  • Enthusiastic and positive attitude
  • Flexible and willing to learn and adapt to new ideas and procedures
  • Not flustered by deadlines, maintaining a calm and reassuring manner
  • Persistent and determined to overcome difficulties
  • Able to form good relationships with customers and staff
  • Patient and not flustered by incomplete information

Please follow link to download the Application Details Form and send your application to the following email address: lynda@tintometer.com (No agencies) (Closing date for applications 31st October 2019)
We are looking continuously for committed and enthusiastic new staff members.